Quick Overview
The FY 2027 HRSA Health Center Program (H80) Budget Period Progress Report (BPR) must be submitted via the HRSA Electronic Handbooks (EHBs) by 5:00 p.m. ET on your assigned deadline (ranging from October 19 to December 7, 2026). Awardees must complete required EHBs web forms, narrative updates, and upload a line-item Budget Narrative adhering to the Executive Level II salary cap ($228,000) and $10,000 equipment threshold.
This guide provides step-by-step instructions for Health Center Program (H80) award recipients to complete and submit their Fiscal Year (FY) 2027 Non-Competing Continuation Budget Period Progress Report (BPR). Follow this manual to ensure your progress report is properly completed and submitted through the HRSA Electronic Handbooks (EHBs).
Step 1: Verify Your Submission Window
Your BPR module availability and final deadline in the EHBs are determined by your budget period start date. All submissions must be completed by 5:00 p.m. ET on the specified due date:
FY27 submission schedule
Review when your BPR will be available and your deadline to submit in EHBs:
| NCC Tracking Number | Budget Period Start Date | Awardee EHBs Access Date | Awardee EHBs Submission Deadline (5 p.m. ET) |
|---|---|---|---|
| 5-H80-27-001 | January 1, 2027 | August 19, 2026 | October 19, 2026 |
| 5-H80-27-002 | February 1, 2027 | August 19, 2026 | October 19, 2026 |
| 5-H80-27-003 | March 1, 2027 | August 24, 2026 | October 23, 2026 |
| 5-H80-27-004 | April 1, 2027 | September 8, 2026 | November 9, 2026 |
| 5-H80-27-005 | May 1, 2027 | September 21, 2026 | November 20, 2026 |
| 5-H80-27-006 | June 1, 2027 | October 5, 2026 | December 7, 2026 |
Step 2: Complete EHBs Administrative Forms
Log into the EHBs BPR module to review and complete the following embedded web forms:
- SF-PPR & SF-PPR-2 Forms: Verify overall organizational details and primary project director information.
- Key Contacts / Principal Form: Review all key personnel. Search every executive, board member, and project lead on SAM.gov to ensure they have active eligibility and are not debarred or excluded from federal funding.
- Form 1C (Documents on File): Update the exact dates when key operational policies and administrative documents were last reviewed or revised.
- Form 3 (Income Analysis): Enter projected non-grant revenues for FY 2027. Break down expected income from patient services, third-party reimbursements, state/local grants, and other operational revenue.
- Forms 5A, 5B, and 5C (Scope Verification): Review these pre-populated forms to confirm your current approved scope of project (Services Provided, Sites, and Specialty Services). (Note: These forms are for reference only in the BPR module; any updates require separate Change in Scope or Scope Adjustment submissions in EHBs).
Step 3: Complete Project Narrative Updates
Complete the narrative fields directly in EHBs. Each narrative section is strictly limited to 2,000 characters (approx. 300 words) and must cover FY 2026 progress to date, remaining goals, and projected changes for FY 2027:
- Organizational Capacity: Address key operational developments, staff/executive vacancies, policy updates, and any active audit findings. If your health center received non-compliance findings in a recent Operational Site Visit (OSV) or Service Area Competition (SAC), detail the corrective actions taken.
- Patient Capacity: Summarize actual vs. projected patient counts across all major service lines (Medical, Dental, Mental Health, Substance Use Disorder, Vision, Support Services). If overall patient volume has dropped by more than 5% against projections, you must include a corrective action plan outlining specific steps to recover patient volume.
Step 4: Assemble Financial Forms & Budget Narrative Attachment
Your budget must cover total project costs (both requested federal grant funds and non-federal program revenues):
- SF-424A Form (Web Form): Enter requested federal funds (matching the pre-populated amount from Item 33 of your most recent Notice of Award) and non-federal funds across standard object class categories.
- Line-Item Budget Narrative (File Attachment): Upload a detailed breakdown for all cost categories:
- Personnel & Fringe: List all positions supported by grant funds with base salaries, FTE percentages, and fringe calculations. Federal funds cannot pay individual salary rates exceeding the Executive Level II cap ($228,000).
- Equipment: Only items with a unit cost of $10,000 or more and a useful life of at least one year qualify as equipment. Items below $10,000 (such as laptops and tablets) must be listed under Supplies.
- Indirect Costs: Include a copy of your current Negotiated Indirect Cost Rate Agreement, or specify the 15% de minimis rate applied to Modified Total Direct Costs (MTDC).
Step 5: Prepare Supplemental Award Updates (If Applicable)
If your health center received BPHC supplemental funding since FY 2023 (including funds integrated into base awards), upload a narrative attachment under “Other Documents”. Summarize progress and results using Uniform Data System (UDS) metrics (max 500 words per supplemental award).
Step 6: Review Submission Rules & Perform Final EHBs Audit
Before submitting, verify that your application meets all federal compliance rules:
- Funding Distribution: Federal funding requests must be proportional across all existing program types (e.g., CHC, MHC, HCH, PHPC) as pre-populated in EHBs. You cannot change total award amounts or shift funds between sub-programs in the BPR.
- Attachment Restrictions: EHBs limits document uploads. Ensure you only attach allowed files (Budget Narrative, Indirect Cost Rate Agreement, Supplemental Updates, and Proof of Non-Profit Status Change if applicable). All other information must be entered directly into EHBs web forms.
- Subrecipient Registrations: Confirm that all subrecipients or subaward contractors maintain an active SAM.gov registration and valid Unique Entity Identifier (UEI) number.
- Final EHBs Review: Run the built-in EHBs validation check to resolve missing fields or character count errors, then submit your progress report before the 5:00 p.m. ET deadline.
Frequently Asked Questions
Who receives the FY 2027 HRSA BPR submissions?
Submissions are reviewed and processed by the Bureau of Primary Health Care (BPHC) within the Health Resources and Services Administration (HRSA) via the EHBs portal.
What is the salary cap for the FY 2027 HRSA BPR budget?
Federal grant funds cannot be used to pay individual salary rates exceeding Executive Level II ($228,000).
What is the equipment capitalization threshold for FY 2027?
Items qualify as equipment only if the unit cost is $10,000 or more with a useful life of at least one year. Items under $10,000 must be categorized under Supplies.
Quick Links to HRSA Forms
For complete guidelines, downloadable templates, and technical assistance details, visit the official HRSA FY 2027 BPR Instructions page.
Standard Administrative Forms
- SF-PPR & SF-PPR-2 Forms: Web forms completed directly within the HRSA Electronic Handbooks (EHBs) portal.
- Key Contacts / Principal Form: Web form located within the EHBs BPR module.
- Form 1C: Documents on File: PDF form detailing administrative/operational document review dates.
- Form 3: Income Analysis: PDF/Web form for projected non-grant program revenues.
Project Narrative & Budget Forms
- Project Narrative Update: Template outlining progress, goals, and organizational/patient capacity updates.
- SF-424A (Budget Information): Web form completed directly inside EHBs.
- FY 2027 BPR Sample Budget Narrative: Sample guide and template for submitting line-item budget justification attachments.
Scope Verification Forms (Reference Only in EHBs)
- Form 5A: Services Provided: Reference matrix detailing health center clinical services.
- Form 5B: Service Sites: Reference document listing approved service site locations.
- Form 5C: Other Activities/Locations: Reference document outlining out-of-clinic activities.
Disclaimer and Limitation of Liability
This guide is provided by Aleph Group, Inc. for general informational purposes only and does not constitute official legal, financial, or regulatory compliance advice. Users are solely responsible for independently verifying all submission deadlines, form requirements, and guidelines directly with the HRSA Electronic Handbooks (EHBs) and official BPHC resources. Use of this guide does not guarantee grant approval or continued federal funding. To the fullest extent permitted by law, Aleph Group, Inc. disclaims all liability for any direct, indirect, or consequential damages—including rejected submissions, grant delays, or loss of funding—arising from or in connection with the use of or reliance on this material.
